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Birthday Annual Review

From April 2014 we will be changing the way we manage patients with long term health conditions.      Patients who have conditions such as diabetes, asthma, COPD, hypothyroidism, cardiovascular disease or high blood pressure will have a single review for all their long term medical problems each year in the month of their birthday .  This will reduce the number of visits patients have to make to have their long term conditions monitored which we hope will be much more convenient.  We would encourage you to contact the practice around the time of your birthday to book a Birthday Review  appointment if this applies to you.

Transferring from the old system to a birthday review system is going to be challenging and may result in some patients being seen earlier or later than they initially expected.  The doctors would like to thank all their patients for their support whilst we are implementing these changes



Practice Policies

Your Medical Records

The days when doctors wrote in Latin to keep their notes secret are long gone. Most GPs explain what they are writing in your notes. Computer terminals are found on all surgery desks. Doctors and healthcare workers take confidentiality very seriously.

Your employer cannot demand sight of your notes or even any medical information about you unless you give permission.

Insurance companies and solicitors cannot see any part of your medical history unless you allow them access.

Test results, such as HIV status or pregnancy, will not be released to anyone without your consent.

Access to your health records.

You are entitled by law, to have access to your medical records which were written after 1st November 1991. You must apply in writing and a charge of £10 plus photocopying fees will be made. The Doctor is entitled to withhold any information which he/she considers could be detrimental to you.



You may be receiving care from other people as well as the NHS. So that we can all work together for your benefit we may need to share some information about you. We only ever use or pass on information about you if people have a genuine need for it in your and everyone's interests. Whenever we can we shall remove details which identify you.

Anyone who receives information from us is also under a legal duty to keep it confidential.

If you agree, your relatives, friends and carers will be kept up to date with the progress of your treatment

Freedom of Information

A copy of our FOI Publication Scheme is available on request from the practice manager

Practice Charter

The aim of the practice is to provide you and your family with the best possible treatment and advice at all times and to help you keep healthy.

Please be considerate and honest when asking for an Emergency Appointment, or Home Visit.

We continually strive to improve our service. We welcome your suggestions and comments. We always take complaints seriously and act on them as courteously and quickly as possible. 

How we can help you:

  1. All Doctors and staff are committed to giving you a good quality of medical care at all times
  2. We will endeavour to treat you with courtesy and respect
  3. In handling your medical records, we exercise the utmost professional care in order to respect privacy.
  4. We comply with the Data Protection Act and Access to Medical Records Act.

 How you can help us:

  1. Please be punctual for your appointment, and cancel your appointment if you cannot attend in good time.
  2. Make a separate appointment if more than one member of the family needs to be seen.
  3. If surgery is running late, please be patient. (One day it may be you who needs extra time!).
  4. If you think a home visit is needed, please think carefully whether you could come into the surgery. We can provide a far better service in the surgery. If a patient is acutely ill, we can easily arrange to see you in our emergency room as soon as you arrive. If in doubt, do not hesitate to ask the receptionist.
  5. If you change your name, address or telephone number, please inform the receptionist.
  6. If you move out of our practice area, please check with us that we can continue to look after you at your new address.
  7. Our staff work hard to help. Please be courteous to them.
  8. Despite our best endeavours, on rare occasions you may feel you have cause for complaint. We will make every effort to look into this and put it right. Please discuss your problems, suggestions and complaints with the The Practice Manager.

Compliments and Complaints

At Somerset Bridge Medical Centre we strive to give the best service possible to everyone who attends our practice.

If we receive a compliment we share this with the individual and team involved as well as the GPs. We use these as an opportunity to ensure the good practice is established throughout the practice.

However, we are aware that things can sometimes go wrong resulting in a patient feeling that they have a genuine cause for complaint.  If this is so, we would wish for the matter to be settled as quickly, and as amicably, as possible.

We view all complaints as an opportunity to see where things have gone wrong and make improvements to the service we give. This may be by educating the team, changing a procedure or process or providing more patient education. All complaints are discussed (anonymously) in practice meetings so that we make the best improvements as a result.

We believe in acting on a complaint as soon as possible – ideally as soon as we are aware a patient is unhappy. So, if you are unhappy with any aspect of our care or service, please tell us straight away as this means we can resolve the problem or explain why it has occurred and thus gives you the best possible outcome.


Please ask to speak to the Duty manager if you have a concern about your care who will always be happy to assist you.  If the matter cannot be resolved informally your complaint will be passed to Practice manager to formally investigate .  Details of our in-house complaints procedure can be found in our patient information leaflet which is available from reception.


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